Kontributor
If your business is dealing with sensitive information or simply wants to ensure that documents are properly handled, audit trails and document tracking are essential. By creating an easy-to-access record of all document status changes including timestamps and users’ names, it’s possible to pinpoint any potential issues and correct them before they become problematic.
In addition aiding your team to improve efficiency, a powerful audit trail can also help in avoiding fraud and other security dangers. Imagine, for example, that an employee modifies the check in order to change the payee’s information. An audit trail can be used to spot this, since the original check is documented together with all communication. Furthermore, audit trail data can be backed up and stored in a secure way to avoid any unauthorised modifications.
In addition to ensuring compliance, audit trails can aid in streamlining outside review services by eliminating unnecessary questions. A document can be easily traced by an outside auditor to the various indexing stages by using an audit trail. This makes the whole process easier.
With the right strategy using the right strategy, creating an audit trail for your company is easy. Include your employees from the start and ensure they are aware of how it can improve their productivity and help them work smarter. Then, offer comprehensive training sessions and elaborate user guides to familiarize them with the features and functions of the software. By promoting the benefits of an application for managing documents to your entire organization and ensure that it is utilized.
